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      Files.com

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      Files.com interviewsFiles.com Customer Success Engineer Tier III/Training Creator/Documentation Writer interviewsFiles.com interview


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      Customer Success Engineer Tier III/Training Creator/Documentation Writer Interview

      28 May 2020
      Anonymous interview candidate
      Declined offer
      Negative experience
      Average interview

      Application

      I applied online. The process took 3 months. I interviewed at Files.com in May 2020

      Interview

      It had been so long (about 3 months) since I applied that I forgot who this was and what they do. I was contacted for a first stage phone screening by the General Counsel & COO, who also handles recruitment for some reason, and spoke for about 45 minutes about my background, experience, and what they were looking for. Shortly after, I was advanced to the next step. This stage was an open book technical assessment consisting of writing responses to some email scenarios, creating a demo account and using their API. This was actually enjoyable because you could get a feel for the types of scenarios you'd most likely be supporting. This was submitted and I was moved to the next stage afterwards, a technical interview with two team members. Between stages, the combination HR/Recruiter/COO ignored a few emails I sent to him about job details, and gave me some lame excuse that they were both filtered out of his inbox in one instance, and overlooked in another. It's not a good look to ask applicants to reach out with any questions in all of your email correspondence, especially if you're not planning on acting as a main point of contact. To add to this, he was 10 minutes late on an additional follow up call with me and claimed he had called the wrong person in his contacts, supposedly sharing my last name. Right. I found it a bit concerning the job title externally had changed a few times once the interview process began. From information I gathered online and from the first call, the company hasn't grown much since they were founded. During one of our additional calls, he asked me to submit separate writing examples, which seemed to fall way outside of the original job duties. To an applicant, it looked like they either didn't know what role they were looking for, were dealing with high turnover, or just wanted to pile additional work onto what was initially advertised as a Tier 3 support role. By the time the Files.com technical interview came along, I had finished a final round with another opportunity. The Files.com technical portion was typical, about 45 minutes long on Zoom. I went into it because I was curious about the interaction with actual team members after reading all the negative reviews of Files.com here. Although the experience I got from the first round seemed to allude that most of these are accurate, the two members of the support team seemed like cool people, but that could be typical of the support bubble at most places. After the interview was over, I heard back from the other opportunity and accepted the position. I did not relay that information back to the Files.com recruiter, because he would probably say he never got it anyway.

      Interview questions [6]

      Question 1

      Scenario #1 Email ticket: first message from relatively new customer on the Starter plan. Hello Customer Success, I hope you can assist me in figuring out how to use your platform. I have set up a few things in the system and can’t figure out how to be alerted when files are uploaded and downloaded from a specific folder (folder name is “Vendor Invoices”). As an accountant by trade, I may be overlooking how to enable these features. Could you please point me in the right direction as this is extremely important for our internal business process and procedures. Thanks, John Smith VP of Accounting
      Answer question

      Question 2

      Scenario #2 Email ticket: chat from an email address not listed as the customer’s billing or administrator contact; however, comes from the same domain as all other administrators. marco@acmebilling.com: What the heck... I just received a copy of the last invoice and there was an extra line item on there in the amount of $62.87 for “usage”. We never agreed to pay any more than our $50.00 monthly plan. We never go over our storage quota because our customers upload a bunch of videos each day and then I delete them the next business day. I need to find out why your system incorrectly billed this charge and get a refund for this overpayment. Hint: Check out our Terms of Service to determine our policies regarding providing specific account information versus answering with general information not related to a specific account.
      Answer question

      Question 3

      Scenario #3 Email ticket: message from the site admin for a large legal law firm [Premier Account with 300 users] that you have corresponded with numerous times over the past few months while getting their account setup. support@files.com 800.286.8372 Hi team, it’s Melissa once again to toss an idea at you and seek your input on the best way to accomplish this workflow. I can just imagine you saying “Not her again” :). Our contracts team needs a way to accomplish the following: 1. Client (not a user on our account) has to have an ultra-secure way to send us a file 2. The contracts team needs to be alerted that we have received the file 3. They will download & delete the file from the Files.com system, modify locally, and then upload the revised document to the client’s archive folder. 4. The client needs to be able to download the revised document (just the one document and not their entire archive folder). Is this workflow possible? If so, what settings or features would I use to accomplish this? In addition, these documents are very sensitive and confidential information. We wouldn’t want any chance of them leaking to the public. Do you have any recommendations on how we can make sure things are secure and best practices for limiting access (from other departments AND even the client) to these files? Bonus Points: Draft out a proposed workflow for this situation. Workflow could be a paragraph, flow chart, folder structure, or any back of the napkin ideas you could offer this customer.
      Answer question

      Question 4

      This second challenge is designed to cover some areas of the Files.com platform that are heavily used by our customers. You should use your candidate account to accomplish the below tasks, and be sure to explain what you did for each item below when submitting your responses (e.g. Tell us what 2FA method you setup, and include a screenshot for bonus points). If you are unable to accomplish any of the below tasks, that’s ok; just explain that in your response. • Set up a 2FA method (not SMS) • Set up a Zapier integration • Set up a Webhook • Customize the branding on your site • When you upload a file via the web browser, what URL is the file uploaded to? • The Files.com web interface utilizes the REST API. Show us the response the API returns for displaying a user's last used ciphers when viewing the user in the web interface. • Set up a static site (publicly hosted folder) • Suggest an improvement to the platform
      Answer question

      Question 5

      This exercise is scripting/programming language agnostic, you can use any language or method you wish to accomplish the task (even command line curl calls). Please use the following URL to access our older documentation site for more direct guidance on completing the necessary API requests: https://jonroth.hosted-by- files.com/test-documentation/ API Requirements: API Key #1: 37a09903437add1b26a48ad57a84a4965a946ef3813e60a74fc1c86507c75642 API Key #2: ac4446cdf81331341e11478f1566b64c03fbf2de1d846d730c2d0fef41eb4337 Site Subdomain: jonroth Top-Level Folder: cs-test Submission/Upload Folder: cs-test-results Use key #1 to answer these questions: 1. How many items are in the folder, including all items in all subfolders? 2. What is the name and size of the largest subfolder in the top level of the folder the key can access? 3. What is the name and size of the largest file in the subfolder identified in the question above? 4. What is the name of the User who most recently downloaded the file identified in the question above, and when did that user download the file? 5. BONUS QUESTION: What region is the sub-folder found in question number 3 located? Write the answers to these questions in a file named as <yourfirstname- yourlastname>.txt Use key #2 to upload your answer file. Bonus Points: Upload a copy of the script(s) or pseudo code that you used to accomplish this task. This is not to demonstrate coding style, extensive grasp of the programming language, or most efficient use of resources. Rather, this will just allow us to see the approach the applicant took to solving the problem and their default “go-to language” used for testing. Please remember that this is completely language agnostic. Want to use a modern language? Go for it. Want to curl or bash it? No problem. Want to code in Turbo Pascal? Go ahead, and we will bow support@files.com 800.286.8372 in reverence :) Please upload this as a separate file and be sure to include your first and last name as shown in the instructions in the filename for your submission.
      Answer question

      Question 6

      Open Google Maps and tell me what happens.
      Answer question
      29

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