About Us

MMSAYED Company Limited is a growing construction and maintenance company specialising in residential and commercial painting, plastering, maintenance, renovations, property improvements, and project coordination throughout Auckland.

We are seeking a highly organised and proactive Construction Project Administrator to coordinate and administer projects from commencement through to completion. The successful applicant will work closely with management, clients, suppliers, subcontractors and site personnel to ensure projects are efficiently coordinated, materials are available on time, documentation is maintained, and project administration is completed to a high standard.

This position is primarily responsible for project coordination, procurement, scheduling, administration, fleet coordination and office support.

Key Responsibilities

· Coordinate and administer residential and commercial projects from commencement through to completion.

· Prepare quotation documentation based on approved estimates, purchase orders, invoices, variation documents, work orders and project documentation.

· Coordinate project schedules and maintain project timelines in consultation with management.

· Liaise with clients, suppliers, subcontractors and site supervisors regarding scheduling, procurement and project administration.

· Coordinate procurement and collection of construction materials, tools, plant, equipment and consumables from approved suppliers.

· Arrange deliveries of materials, plant and equipment to project sites.

· Maintain project records, supplier information, warranties, permits, correspondence and filing systems.

· Maintain Health & Safety documentation, induction records, toolbox meeting records, training registers and incident registers.

· Prepare project administration reports and provide administrative support to management.

· Coordinate communication between office staff, suppliers, subcontractors and clients.

· Maintain inventory records for company tools, plant, equipment, vehicles and materials.

· Coordinate servicing, WoF, registration, insurance and maintenance schedules for company vehicles and equipment.

· Monitor company vehicles, plant, tools and equipment and report maintenance requirements.

· Assist management when assessing fleet expansion or replacement.

· Coordinate document control and project close-out documentation.

· Respond to project-related enquiries and perform other administrative duties.

Skills & Qualifications

Applicants must possess one of the following:

• A Bachelor's Degree (preferably in Mechanical Engineering or a Mechanical-related discipline; however applicants with a Bachelor's Degree in any discipline will also be considered), or an NZQF Level 6 Diploma or above in Business Administration, Project Management, Engineering, Logistics or a related field.

OR

• At least three years of relevant experience in project administration, project coordination, logistics coordination, office administration or a related field.

Essential Skills

· Excellent organisational and administrative skills.

· Excellent written and verbal communication skills.

· Strong time management skills.

· High level of computer literacy including Microsoft Office.

· Strong document management and record-keeping skills.

· Excellent attention to detail and problem-solving ability.

· Ability to work independently and within a team.

· Good communication and interpersonal skills.

· Good mechanical understanding of company vehicles, plant, tools and equipment to assist with fleet maintenance scheduling and compliance.

Preferred Skills & Experience

· Experience coordinating suppliers, subcontractors, deliveries, procurement activities and project documentation.

· Understanding of project administration and procurement processes.

· Knowledge of Health & Safety documentation, site inductions, toolbox meetings, training records and compliance documentation.

· Mechanical background with the ability to monitor company fleet vehicles, identify maintenance requirements and assist management in maintaining fleet compliance.

· Understanding of, or willingness to learn, project management, estimating, scheduling and job management software.

What We Offer

· Permanent full-time employment.

· Competitive remuneration.

· Performance-based bonuses.

· Ongoing training and career development.

· Opportunity to grow within an expanding company.

· Supportive and professional working environment.

· 30–45 hours per week.

· Hourly rate between $32.00 and $40.00 depending on experience and qualifications.

Pay: $32.00 – $40.00 per hour

Work Location: Hybrid remote in Auckland City, Auckland