Job Position
Administration and Office Manager

08-Oct-2019

06-Jan-2020

Job Ref
42988BR

Candidate Specification
You will have the ability to create an environment which motivates people to do exceptional work; encourages the adoption of new technologies and retains great people.

And it’s not just rhetoric when we say we are an equal opportunity employer and value diversity. We take positive steps to create an inclusive culture because we know diversity makes us.

Like what you read? Send in your application and let’s talk.

Job Description
We are looking for a highly motivated Administration and Office Manager, dedicated to leading a small team of staff to create exceptional services to an integrated major project office which will be responsible for delivering one of New Zealand's largest infrastructure projects.

Mott MacDonald Auckland is looking for an Office Manager to be based in our Westhaven Project Office. Reporting to the Project Director you will be supporting the management of a busy office of approximately 100 staff, executing and coordinating tasks to support events management, marketing, finance functions and human resources.

This role offers great opportunities for you to demonstrate fresh ideas on how to effectively manage tasks and the office. It’s a fantastic opportunity for someone with drive and skill to really take ownership of the role.

With an advanced skill level in Microsoft Office you will support the development of bids, proposals, submissions and presentations as well as board papers. A good knowledge of InDesign would be beneficial. Experience with coaching and leading a small administration team is essential.

Main responsibilities of this role include:

• Team leadership and development and primary administration lead to the office.
• Events management, including annual meetings (including Board meetings on occasion), client and staff events and other core location activities.
• Primary liaison and brand ambassador with our marketing partners in the preparation of marketing materials, bids, proposals, submissions and presentations.
• Prepare papers, reports, bids, proposals and submissions.
• Manage and help with finance administration such as invoices, coding of accounts and expense claims to ensure they are completed on time and to standard.
• On-boarding of new staff, contractors and international staff.
• Provide support to Project director as required

Contract Type
Permanent

Position Location
Auckland

Country
New Zealand

Region/State
All - New Zealand

Discipline
Administration

Job Profile
Attention Administration Managers…… we want you.

OK, that’s not quite accurate. Let’s rephrase it. If you’re hard working, talented, kind, smart, innovative, humble, confident, and most importantly, you LOVE administration excellence, then we want to hire you.

Mott MacDonald is a dynamic and innovative engineering, management and development consultancy working with high profile clients and on landmark projects worldwide. With over 16,000 staff and 150 offices worldwide, you’ll be a part of an organisation delivering amazing engineering projects across sectors from transport, energy, buildings, water and the environment.

Recruiter Contact
Matt McKenzie

Website Region
Australasia

Website Sector
Corporate services

Sector
Corporate Services

Job details page image

Work pattern
Full time